Payroll processed on a predictable schedule.
Monthly payroll runs on the agreed cadence. Employees receive their pay and payslips every month at the same time, with no surprises.
SERVICE · PAYROLL & HR
Payroll administration. Predictable.
Payroll, contributions, registrations and de-registrations, year-end tax reconciliation. Permanent contracts, agreements, and statutory bodies under one roof. A monthly cadence and predictable outputs for management, employees, and institutions.
The principles payroll at Capila is built on.
Registrations and de-registrations within statutory deadlines.
When an employee joins or leaves, we prepare the registration or de-registration with the Social Insurance Agency and the health insurer within the deadline set by law. The client sends the basic information; we take care of the rest of the administration.
Outputs for management, employees, and institutions.
Payroll generates different outputs for different parties — cost data for accounting, payslips for employees, filings for tax authorities and insurers, supporting documents for auditors. We prepare all of them on the same schedule.
Advisory on employment forms.
Permanent contracts, agreements, statutory bodies, working with foreign nationals — each form has its own rules, benefits, and limits. Whenever you hire or make a change to the team, we'll walk you through the options that make the most sense for your situation.
We process payroll monthly for clients with teams of various sizes, always with filings submitted on time and year-end reconciliations prepared on schedule.
How a payroll month with Capila unfolds.
Four stages of the payroll cycle — from the first day of the month to the moment the payslip is delivered.
- 01
Collecting the inputs
The client sends the payroll inputs — overtime, time off, bonuses, contract changes. For changes in the team agreed in advance, the adjustments are made automatically.
- 02
Calculation and check
Payroll is calculated — tax, contributions, holiday pay, bonuses. Before the output goes back to the client, an internal check catches any unusual items or shifts from the previous months.
- 03
Approval and payment
The client receives the payroll summary for approval, together with the payment file. Once approved, payslips go to employees by e-mail with password-protected attachments and the bank transfer file goes to the company.
- 04
Filings and archiving
Monthly filings for the Social Insurance Agency, health insurers, and the tax authority are submitted within statutory deadlines. Payroll documentation is archived electronically per the applicable retention periods — ready for any potential audit or inspection.
What we do for you.
Monthly
- Payroll calculation and contributions (tax authority, health insurers, Social Insurance Agency)
- Work-activity agreements, work-performance agreements, and student agreements
- Salary and contributions for directors and statutory bodies
- Payslips sent to employees by e-mail
- Monthly export of payroll costs into accounting
- Monthly filings for the tax authority, health insurers, and the Social Insurance Agency
On events
- Employee registration and onboarding into payroll
- Employee de-registration
- Year-end tax reconciliation per employee
- Changes to salary, agreements, or employment contracts
- Certificates for employees for banks or courts
- Dependent activity report
- Support during inspections by the Social Insurance Agency and the health insurers
Pricing
Get a monthly estimate for your company in 30 seconds.
A client speaks.
“Payroll has three criteria for me: it has to arrive on time, it has to be correct, and it can't require my involvement. Capila meets all three, every single month without exception. Payslips go out, contributions are filed, regulatory changes are handled automatically. For employees, payday just happens — exactly as it should. When payroll runs the way it should, nobody notices. That's the highest compliment I can give.”
Common questions.
Do you handle hiring too?
No. Hiring — sourcing, interviews, signing the employment contract — stays on the side of the client or a recruitment agency. Capila steps in once the contract is signed: based on the documents you send us, we register the employee with the relevant institutions and onboard them into payroll.
Which payroll software do you use?
Pohoda with the payroll module. Payslips and other outputs are delivered to employees and clients primarily by e-mail with password-protected attachments; if the company has its own HR portal or another preferred channel, we adapt to it.
Which filings do you handle?
Monthly filings for the tax authority, health insurers, and the Social Insurance Agency. Annual tax reconciliation for employees. Dependent activity report. Statistical filings for the Slovak Statistical Office (monthly and quarterly, depending on the type of report).
Do you process payroll for a group of companies?
Yes. By law, each entity in the group keeps its own payroll records, but we process all entities in parallel each month. An employee working for several companies in the group receives a separate payslip for each of them.
How long are payroll records archived?
Payroll records are among the documents with the longest statutory retention periods — some, such as payroll cards, are retained for several decades, as they serve as input for pension proceedings. Capila keeps the payroll documentation electronically, in line with the retention periods set by Slovak legislation.
Do you process payroll for foreign nationals?
Yes. When a company hires a foreign national, we prepare the registration with the Social Insurance Agency and the health insurer, including the forms required for EU postings or for registering a foreign worker in the Slovak system. For more complex cross-border situations — for example, immigration matters, double-taxation issues, or residency assessment — we recommend bringing in an external attorney or tax advisor with the client's approval.
Payroll filed and delivered on time.
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