Documents in one place, searchable in seconds.
Invoices, contracts, and internal records are processed digitally from the moment they arrive. Searching by vendor, date, or amount takes seconds, not half an hour through binders.
SERVICE · ACCOUNTING
Accounting that keeps up with your complexity.
Digital document capture, continuous posting throughout the month, daily data refresh in Capila Reporting. For companies whose finance work goes beyond what a simple setup can carry.
LIVE
PROCESSCAPILA REPORTING — OUR OWN PRODUCT
Your dashboard. Always available. 24/7.
Multi-entity P&L, balance sheet, cash flow, detailed reports — from a single source of truth. Refreshed daily.
Free with your accounting service.
See Capila Reporting →The principles Capila accounting is built on.
Postings on a rolling basis throughout the month.
Documents are posted on a weekly basis, not stacked up at month-end. The result of each month settles after the close, so decisions can be made on stable numbers.
Internal controls that hold up under control or audit.
Approval workflows with traceability of who approved what and when. Duplicate invoices are flagged on entry. Cross-border VAT and transfer pricing are handled regularly, not once a year.
A team that keeps up as the company grows.
Multi-entity accounting, intercompany transactions, support during audits, and structural changes — all part of the standard rhythm. Work continues even when one team member is out.
We process more than 40,000 accounting entries per month. Monthly closes and tax filings have all gone out on time over the past 12 months.
How it works.
5 steps from document to report. No manual retyping.
- 01
Snap the document on your phone or scan it.
Photograph the invoice on your phone, or send it by email. The document goes straight into the system.
- 02
We pull the data automatically.
OCR pulls the supplier, amount, VAT, due date. 95%+ accuracy on documents — our accountants take care of the rest.
- 03
Approved by the right people.
You or your team approve the document before posting. Audit trail of who, when, and why.
- 04
The accountant posts the entry.
The accountant reviews the document and posts it to the books.
- 05
Reports refreshed every day.
We post throughout the month, not just at the end. Every posted document shows up in Capila Reporting the next day. P&L, balance sheet, cash flow — across all your entities. In a dashboard or in excel, always current.
What we do for you.
Documents, posting, close
- Digital document capture by mobile or via the document processing system
- Continuous posting of all documents into accounting system
- Approval workflows with traceability (who, when, what)
- Multi-entity bookkeeping and intercompany operations
- Monthly close and annual financial statements
- Support during the external audit of the financial statements
Payments, filings, tax deadlines
- Bank statement processing and payment matching
- Bulk payments once a week
- Preparation of inputs for VAT returns and the control statement
- Preparation of inputs for corporate income tax
- Statistical filings (Slovak Statistical Office, INTRASTAT, and others)
- Filings and notifications to the Tax Office and other institutions
- Support during tax audits
Regulatory compliance
A selection of the laws and regulations we follow in accounting and reporting. The list isn't exhaustive — we keep up with the full body of legislation relevant to your operations.
- Act No. 431/2002 Coll. on Accounting
- Act No. 595/2003 Coll. on Income Tax
- Act No. 222/2004 Coll. on Value Added Tax
- Slovak Accounting Procedures for Entrepreneurs (Ministry of Finance regulation)
- Accounting and reporting under IFRS
- Slovak Commercial Code (Act No. 513/1991 Coll.)
- GDPR — EU-hosted storage (Frankfurt)
- Archiving per statutory periods
Communication and pace that fit how you work. Phone, e-mail, Teams, or Slack — we work in the channels you already use. Questions are handled along the way, not bunched up once a month around the close.
Not sure whether a specific area is covered? Send us a note and you'll have an answer within 24 hours. Write to us →
What's included with Capila.
When a company looks at how to set up its finance function, the question is usually which parts to build in-house and which to hand to a partner. Capila comes as a bundle that brings together work which, in other arrangements, is typically handled separately:
- 01
Accounting, tax advisory, reporting, and CFO advisory under one team.
No parallel contracts with several providers, and no gap where responsibility falls between them.
- 02
Reporting tool included in the service.
Capila Reporting isn't a separate product to roll out, integrate, and maintain on your side. It runs from the first month.
- 03
Continuity through vacations, sick leave, and team changes.
A team with multiple accountants and a tax advisor means work continues when one person is out.
- 04
Experience from dozens of companies in similar situations.
Cross-border VAT, transfer pricing, auditors, banks, and investors — we work on each of these regularly, not once a year.
Some clients add their own controller or CFO alongside us, sitting inside the company and drawing on the data and reports Capila provides. Others rely on Capila as their full finance function. Both paths work, and both can be combined with us.
Pricing
Get a monthly estimate for your company in 30 seconds.
A client speaks.
“With Capila I know that when the investor asks how much cash we have left or what our runway is, I can answer right away. And when a question comes from the tax authority, our books have the answer. That gives us a kind of confidence that isn't easy to build in this kind of business.”
Common questions.
Which accounting system do you use?
Pohoda is the established Slovak standard, capable of handling Slovak tax legislation (VAT, transfer pricing, the Statistical Office). Our team has deep Pohoda experience. You don't need to learn Pohoda — you see everything in Capila Reporting. If you're moving from Money S3 or Omega, we handle the migration.
What if I have 3 entities?
Multi-entity is our home turf. We post each entity separately and you get the overview in Capila Reporting. Reports prepared for management, investors, or banks.
How does the handover from my current accountant work?
We handle the transition. Just connect us with your previous accountant — we'll sort everything else with them. You only sign the powers of attorney so we can file your tax returns and payroll forms going forward. No second-guessing whether anything slipped through.
How often do you refresh reports?
Reports refresh every day in Capila Reporting. We post throughout the month, not just at the end — every posted document shows up in Capila Reporting the next day. The client sees results progressively as the month unfolds, with a current overview at any point.
Do you do payroll too?
Yes, payroll is a separate service. Details under Payroll & HR.
What if I want to move back to my previous accountant?
Standard notice period. After it ends, we hand over all data and supporting documents to the new accountant. No further questions, no problems.
When does a company build an in-house team, and when does it stay with you?
An in-house finance team usually starts to make sense once a company has its own CFO, several people in the accounting function, and a stable day-to-day rhythm that justifies purchase of own accounting software, and securing continuity through vacations and turnover. Many of our clients never reach that point — their workload is handled better with us. Those who do sometimes add their own controller or CFO alongside Capila, drawing on the data and reports we provide. Others move fully to an in-house function, and in that case we help with the transition so the company doesn't lose continuity.
Ready to post once and post properly?
Get your monthly estimate in 30 seconds, or book a 30-min call.