Labyrinth Labs: management reporting that keeps pace with growth — pulled straight from accounting

Context

Labyrinth Labs builds cloud and DevOps infrastructure for software companies and banks. It's an AWS Advanced Consulting Partner, and its clients include companies such as ESET, 365.bank, Raiffeisen Bank, Pixel Federation, Dataddo, and Vestberry. The team is made up of senior engineers, and the company is growing.

In a company of this kind — where every month brings projects with different profitability, and where decisions on pricing and capacity are made regularly — a fast, accurate financial picture for leadership is essential.

Where things stood before

The management view required manual work. For leadership to see the company's current results, someone on the team had to combine data from several sources in spreadsheets. That took time and management attention.

The management view didn't always come from accounting. Some of the numbers management worked with were produced in a parallel model or in spreadsheets outside the accounting system. As the company grew, the gap between the management picture and the actual state in the books widened — not dramatically, but enough that, in business decisions, questions came up that took time to settle.

The accounting had a good standard, but small ongoing adjustments didn't show through. The company had quality accounting from the start. In any accounting operation, however, small adjustments happen on the way — reclassifying a cost to a different centre, fixing a categorisation, aligning a counterparty. If management reporting runs in parallel outside the books, those adjustments don't carry over, and leadership ends up working with numbers that drift slightly from the accounting.

Conversations with the accountants happened mainly around the close. The company had good accountants, but communication with them ran mostly through the monthly close. When a question came up in day-to-day operations, the answer often had to wait.

The solution

Management reporting connected straight to accounting. Capila built Labyrinth Labs management reporting that pulls data straight from the books. The sync runs daily — what's posted during the day is in the reporting by the next morning. Leadership has access to current results. Because the reporting comes straight from accounting, there's one version of the truth inside it.

Reporting that grew with the company's needs. Capila set up the reporting based on the needs the company defined. It was designed to be extensible. Over time, more views were added that the company needed for its operation, and more data sources were connected from the tools used in day-to-day work.

Small adjustments in accounting, visible in the reporting. Any accounting operation runs into small mismatches or the need to reclassify, recategorise, or align. Because the reporting draws straight from accounting, those adjustments don't need to be carried over to a management model in parallel. The accountant makes the change once — in accounting — and it shows in the reporting the next day.

Communication through Slack and regular meetings. For day-to-day communication with the accountants, Labyrinth Labs uses Slack — a workplace messaging tool. Questions about specific documents, cost categorisation, or operational matters are handled directly in chat. Alongside that, Labyrinth Labs has regular meetings with Capila where the more important strategic or regulatory questions are addressed — tax planning, larger investments, changes in cost structure, new business lines.

Support for strategic decisions. For larger decisions, Capila helped prepare a financial view and walked through it with leadership. The view is built from the live data in the reporting.

The outcome

The company's accounting results are updated every day. Leadership sees the state of the company on a daily basis — without waiting for the monthly close.

Management numbers are consistent with accounting. The reporting draws straight from the accounting system, so small adjustments in the books are automatically reflected. No two parallel models, no questions about accuracy when management makes a decision.

The reporting has been gradually extended with more views and data sources. Capila set it up as a foundation, and over time more views and tools the company needed were added. The value of the reporting grows with every addition.

Communication with the accountants is fast and to the point. Slack captures operational questions on the fly; regular meetings with Capila handle strategic and regulatory topics.

Leadership makes decisions with the supporting numbers in hand. Profitability, headcount, larger investments — all backed by concrete numbers that are current and traceable.